Welcome to e-Stipend
Automated Volunteer Workflow Management
Call us: +1.860.675.7150
Welcome to e-Stipend
Automated Volunteer Workflow Management
Call us: +1.860.675.7150
Workflow Management Features
What is my VSY?
Tracking Program Progress
Tracking Program Progress
e-Stipend tracks volunteer time, and, as a result, e-Stipend knows how many active volunteers you manage and how many hours they committed service. Every time you log on to e-Stipend, the dashboard displays your current VSY (Volunteer Service Year) unit goal and actual achievement.
Tracking Program Progress
Tracking Program Progress
Tracking Program Progress
e-Stipend keeps you in touch with your program plans and your team. Tracking the Volunteer on-boarding process, ESL re-certifications, document gathering and site staffing are just some of the tasks e-Stipend can help you with.
My Program Roadmap
Tracking Program Progress
On-Boarding Workflow
e-Stipend helps you stay the course, mapping your program's key steps and deadlines.
e-Stipend will remind you of these upcoming deadlines in advance of their due dates. Your FGP (Foster Grandparent Program) documents are tracked in e-Stipend. If you want to review the MOU for a particular site, you can find it in Site Management.
On-Boarding Workflow
On-Boarding Workflow
On-Boarding Workflow
e-Stipend displays your volunteer on-boarding workflow and tracks your key requirement steps through the volunteer activation and start date.
e-Stipend records service time, stipends and expense payments. And e-Stipend automates your VSY report so you can monitor Grant Program compliance.
Site Management
On-Boarding Workflow
Volunteer Scheduling
Set up new sites/districts, add or remove volunteers from site assignments, view staffing needs/availability and review use of site service time and expenses. Site requirements and MOU (memorandum of understanding) are all sorted in one place for easy access and review. e-Stipend also provides fiscal reporting by site.
Volunteer Scheduling
On-Boarding Workflow
Volunteer Scheduling
Create volunteer service time and expense schedules by site. Choose from your volunteers approved for a particular site(s) by supervisor or from the full list of volunteers within your grant program. In e-Stipend, a schedule can be automatically set as a template for future recall.
Service Time Tracking
Stipends, Reimbursements, and Time Benefits
Stipends, Reimbursements, and Time Benefits
A volunteer's service time is tracked by site(s) served. In-service, earned time off (ETO), jury duty and compassionate time are also recorded—as allowed by the program rules. Volunteers' ETO balances are conveniently displayed for supervisors' to monitor and steward the program's internal control rules. Time sheets can be uploaded for audit purposes, and a bonus is the reporting of VSY goals and achievements.
Stipends, Reimbursements, and Time Benefits
Stipends, Reimbursements, and Time Benefits
Stipends, Reimbursements, and Time Benefits
e-Stipend collects volunteer time and expense detail to automatically produce a service record of time served, transportation expenses, meal allowances and ETO accrued. This detail then serves as the basis for tracking payment liabilities by general ledger account for fiscal reporting and uploading to payment systems, or general accounting systems for direct deposit.
Automated Time Collection Instruments
Stipends, Reimbursements, and Time Benefits
Automated Time Collection Instruments
Our time collection instruments utilize touchless facial recognition technology and promote accurate timely payments. These devices require ZERO setup configuration.This also means no network wiring or wifi configurations. Simply plug-in and enter the device ID into e-Stipend to activate.
e-Stipend - the Details
CNCS Compliance and Guidance
One of the biggest challenges any program faces is compliance. e-Stipend organizes the requirements and allows supervisors to focus on what is important, while being reminded of expiring documents or other requirements. For example, have all the requirement been met for the volunteer's start date? The proper tracking of requirements can avoid negative findings and disallowances. Pre-service and in-service requirements are tracked as scheduled and completed in real time. As expiration dates approach, supervisors are notified of pending requirements, and if a supervisor lets a requirement slip, the manager or director is notified prior to expiration. Best of all, you can choose who to send reminders to and how many days prior to expiration.
Volunteer On-boarding and Activation
e-Stipend takes an organized approach to on-boarding volunteers. Each requirement is identified in the proper order on the volunteer's record. Requirements such as background checks and other required documents are clearly identified and visibly checked off when a requirement is met. Pre-service training is tracked automatically, and workflow status is assigned as required, scheduled or completed as your volunteer progresses through the certification process.
Performance Measures
Throughout the program, performance assessment is key. e-Stipend tracks volunteer assignment plans, site plans, staffing requirements and supervisor review/compliance.
Site Planning and Management
Site plans and strategy, memorandum of understanding (MOU), staffing, volunteer assignment plans and site details are all in one place. e-Stipend helps you manage your program requirements and growth plans.
Volunteer Management
Volunteers are the heart of the program. e-Stipend tracks Volunteer requirements and expiration dates, performance plans and service time. Requirements such as in-service time, active service time and the need for re-certification are automatically tracked. Stipend and expense records are tracked by period and can be interfaced to your existing accounting system. e-Stipend produces service schedules, time sheets, and service records that show a detailed breakdown of stipend time, ETO accrued and/or used and balances. e-Stipend even tracks in-kind meal assessments.
Scheduling
Bringing together the volunteer with the site requirements. Build the volunteer's on-site schedule(s) based on each site's staffing needs. Create templates for recurring or seasonal schedules. e-Stipend scheduling tools make it easy to modify volunteer schedules and templates as your site requirements evolve.
Stipend Payments
As part of volunteer time tracking, e-Stipend tracks the amount of the stipend to be paid and any expenses for transportation and meals. e-Stipend also documents In-service, ETO, Compassionate, and other time types. You can also create your own time types. This level of detail helps avoid IPERIA Findings (Improper Payment Eliminator and Recovery Improvement Act). e-Stipend has the ability to attach PDF copies of time sheets to the volunteer's record, which assists in the auditing process.
Getting Started with e-Stipend
e-Stipend Services
e-Stipend offers pre-implementation planning, installation, and assistance in getting started. Your e-Stipend Coach guides you through the start-up process. This effort is supported with on-site and web-based training, call-in support, and regular updates to our software applications. e-Stipend is Software as a Service (SaaS), which means hosting and maintenance is part of your service plan.
Contact ZeusLogic for pricing details. Call us at +1.860.675.7150 or email us at: support@zeuslogic.com
Gather your Information
Prepare ahead for your pre-implementation planning session. Gather your program's operational guidelines and set-up documents: e.g. Annual VSY Goals; site and volunteer's assignment schedules; calendars; service time types, holidays and expense items; financial account codes; supervisor, manager and director assignments; site, volunteer and fiscal reports; forms - e.g. time sheets, stipend service records.
e-Stipend References
Want to know what our customers think? Contact us for references you can talk to about their e-Stipend experience. Call us at +1.860.675.7150 or email is: support@zeuslogic.com